Scott Scheper/HowToGetFocused.com = useful tools and ideas to enhance productivity

Scott Scheper the force behind HowToGetFocused.com has some useful thoughts about productivity – about attitude and practice, about intellectual tools, and digital tools.  With the exception of his review of EverNote 1.

Check out his post  Productivity Applications: 5 That Rock, 5 That Don’t, and 5 That are Underrated; you might also like Scheper’s book, also named  “How to Get Focused” available in hardcover, e-book, and as an electronic book on the Amzaon Kindle platform (at, respectively, $26, $20, and $10.

 

 
  1. His review is of Evernote if used as, in effect, an image-grabber; I find it quite helpful when I’m putting together citations and have used it writing briefs and conducting investigations. Usually I’m using it to grab a block of text to quote, letting  Evernote automatically write down the URL/page source, and tagging it with the project name so I can easily locate it later. []

Initial discoveries for 2011: Dave McClure, Timecult

The New Year finds me wrestling with spreadsheets – and finding that I’d accidentally created  a duplicate entry for each time entry in what was to be the invoice in a complicated matter just concluded in federal court made me think of Timeslips, which I used for nearly a decade, before the thrill of small business ownership wore off. Timeslips now costs $500 for the first license, and the next four cost $100 each – that is, one can purchase 5 for $900. So off to OSALT (Open Source Alternative), an outstanding resource – plug in the name of an app, like “Timeslips,” and OSALT will list open-source and commercial applications recommended by its users.  For “Timeslips,” no hits – but a search for “QuickBooks” led me to PostBooks.

Practices which are more substantial are likely to be more interested in the offerings desscribed in the above-mentioned Dave McClure’s review,  Time and Billing Software published in October 2010 and describing BillQuick, PracticeCS,  Practice Relief, ProSystem fx Practice, Time and Billing from ImagineTime, Time Ledger from Equative, Time Matters (now a Lexis Nexis product), and finally, TimeSlips 2011.

Check out Mr. McClure’s review, which appears on the website The Progressive Accountant. (If you’re thinking about a scanning, check out his Review: Scanning the Market for Scanners? – which provides a concise tour d’horizon of the scanner market. Mr. McClure, we think, is a tech geek worth keeping an eye on, and we’ll try to do that in the year ahead.

McClue also writes for CPA Technology Advisor – check out his “Tech Predictions for 2011.”

Other discoveries made on the way to find the perfect biling application:

  1. xTuple, which, somewhat likeLinux, has a pay-for-tech-support version, and a free and open source version – and lots of add-ons;
  2. TimeCultcheck out the user reviews on SourceForge!

This is a down payment on posts to come soon – best wishes to our growing cadre of readers for the best possible year for us all!

 

Antonio Wells: How to Sync your Outlook Calendar, Google Calendar and Android Phone Calendar via Android Tapp.

From Android Tapp, a recommendation for an outstanding free Google app, Calendar Sync. Antonio Wells is the author of How to Sync your Outlook Calendar, Google Calendar and Android Phone Calendar. The Outlook-to-Google and Google-to-Outlook sync worked flawlessly on testing, and the Android sync happened invisibly and instantaneously or close to it. Here’s a screenshot, taken from the post:

Via AndroidTapp.com

Simple, effective, and free.

 

Current testing: NoteTab Pro from Fookes software

Hope to have in the near future a review of NoteTab Pro, from Fookes Sofware,  NoteTab comes in three flavors (link to comparison chart), according to Fookes, “the freeware NoteTab Light, and two commercial versions, NoteTab Standard and NoteTab Pro.”  The screenshots that follow will, I think, provide some taste of what  NoteTab is about:

Images courtesy of  Fookes Software.

 

DataMiningTools.net: mining tools, data, and how to use them

DataMiningTools.net – which provides information about an abundance of data mining tools, and some interesting datasets to learn on, seems an outstanding site. If I understand their business model 1 they’re about consultation and training, and are agnostic on the commercial vs. FOSS question, providing information about both. Their blog is worth a serious look; here are links to their lists of tools, and to their list of datasets.

More on the folks at DataMiningTools.net – as we start to figure it out.

Via InfoChimps.

 
  1. Even odds, of course, that I don’t understand it at all. []

How-To Geek: how to customize the "Send To" right-click function in Windows 7 or Vistas

The How-To Geek has a very simple explanation of how to customize the “Send To” right-click function in Windows 7 or Vista. I’ve used it to add NotePad++, Evernote, and DeBrief, all of which are everyday tools for me.

Customize the Windows 7 or Vista Send To Menu.

Via Lifehacker.

 

 

Via Jane Hart, Knowledge Notebook

Via Jane Hart, of Jane’s Pick of the Day and The  Centre for Learning and Performance comes her review of Knowledge Notebook . Note our restraint: this post is, at least for the moment, free of any puns about “harts,” “heart,” “dear/deer,” etc. This is about as much self restrain as we’re capable of on a good day.

In any case, Ms. Hart seems worth keeping an eye on, and Knowledge Notebook seems worth a look.

 

Download of Knowledge NoteBook here. Knowledge NoteBook seems interesting, and has migrated, it seems, from extremely-reasonably-priced-ware (bargainware? Any suggestions for an idiom?) of $39 to the more easily withstood but mysterious number  zero. As in free. Here is an outline of features;

 

NoteCase Pro note manager: promising multi-function, multi-platform information tool

Am presently working on two large and  one extra-large pieces of litigation, plus a variety of civic projects, and some involvement, rather small, in nearly a dozen pieces of pro bono litigation. The larger projects involve teams of varying technical sophistication, operating systems, hardware, and security issues.

And not blogging much, alas, given the relative  inelasticity of time.

The situation means that, unless someone is going to give me a bunch of assistants, typewriters, and a virtually inexhaustible supply of index cards, some combination of applications is/will be necessary to manage these cases (call them “projects,” if you like).

I’m already certain that ConnectedText and Debrief Notes will stay in my toolbox, as will the CaseSoft suite. (Still unequaled as it does things other applications don’t even attempt. Please expect a review of its new features when time permits).  But I’m still looking for other tools, particularly cross-platform, reasonably priced tools, since I’m not working alone. And while I collaborate with the same attorneys, experts and investigators repeatedly, that doesn’t mean that new people don’t join the working group on short notice – sometimes even the clients.

So – in my ongoing search for information tools, I’ve discovered NoteCase Pro (also available in a freeware version which I believe is referred to as NoteCase Lite, or just “Notecase.”). The prices range from 25 to 97 euros, for a singe-user, single OS license including one full upgrade cycle (25 euros), to a single-user, multiple OS lifetime upgrade (97 euros). The author, Miroslav Rajcic, has been  working energetically on this program’s core functionality for, it seems, about three years; he’s recruited a large number of people to translate it into 35 languages, including English.

Miroslav Rajcic, the author of NoteCase, has taken the best features of a large number of information management programs, and not only combined them, but designed NoteCase, to work in conjunction with many of them.

Read more »

 

Debrief Notes – the virtual equivalent of grabbing a fresh legal pad

I’ve been using DeBrief Notes for a few months now, and have decided that it’s definitely a keeper.

I know a number of attorneys who won’t mix notes from more than one  case on the same legal pad

  • the entire pad can be put in the case file;
  • there’s no risk of a client, witness, or adverse counsel seeing any confidential information;
  • and, if you use a fresh pad when meeting outsiders, i.e. anyone outside the “Cone of Privilege,” 1

Debrief Notes – Note Software.

Continuing the comparison to legal pads – With DeBrief Notes

  • there’s no worrying about misplacing pads;
  • many pads, many pages can be searched at once;
  • the portable (flash drive) version runs and saves fast as your USB port;

And here are some of the other features of DeBrief Notes.  I haven’t mastered all of these yet, but those that I’ve experimented with seem promising.

Note Decks

Notes can be displayed in a similar fashion to index cards, arranging notes in different orders to produce drafts for whitepapers, articles, or books.

Note Flags

Mark notes as favorites, work in progress, attention required. Refer to them later with only one or two mouse clicks.

Index

An index can be maintained for topics that span across subject areas, like an index in a book.

Reading List and Library

A reading list may be maintained, which builds a library for which research notes may be taken and end notes managed.

To-Dos, Assignments, Discussions

To-Dos, Assignments, and Discussions can be managed in Debrief. While the task features are robust, notes may also be taken with each task and later viewed within different contexts.

Issues, Changes, Risks, Decisions, Milestones

The Case feature supports a “systems management” approach for man-aging work like: issues, changes, risks, decisions, milestones, and so on. Notes and tasks can be included with each case.

Contacts

Contact information can be collected, for very quick access to phone numbers and such, and notes can be associated to individuals and companies.

Status reporting

Display a view of notes, tasks, and cases, for input into status reports.

Outlines

Create outlines for use in brainstorming, or organization.

Reports

Materials can be exported in various formats, e.g. word processing and spreadsheets, based on context.

Reminders

Gentle popup reminders each day.

Pricing: there’s a Basic version, which is free, a Standard version for $30,  and a Professional version, on which my reiews have been based, and which I think  is a bargain for $40.

 
  1. Fans of the Buck Henty/Mel Brooks television espionage satire Get Smart are likely to recognise this reference to the “Cone of Silence,” the first use of which, according to Wikipedia, may have been on a 1955 episode of the television series Science Fiction Theater. I was introduced to the “Cone of Privilege” by the outstanding trial attorneys Richard Berne and Wesley Serra, now of Irom, Wittels, Freund, Berne & Serra, P.C. []

CaseMap Suite revisited

I’ve been using CaseSoft’s products for, I think, about ten years. I think of them as a suite of products – but, unlike certain other well-publicized software “suites,’ the components of the  CaseSoft – let’s say “toolset” – actually (1) work very well together, and (2) all work very well by themselves for their designated tasks. Learning curve quite comfortable, and worked well even on less-than-souped-up machines.

I’ve had less success in persuading colleagues and clients to try it; so while I’ve never had a moment of buyer’s remorse -I haven’t ever had the opportunity to try it as a collaborative tool. However, I’m current working on a project with a fairly large team, ad hoc in the sense that the team, while most of us have worked together before, not all have, and we’re geographically separated. Add to that some concerns about security – we’re looking at VPN (virtual private network) software – and will probably be using HushMail for intra-group communications – and it may take us a while to test-drive the CaseSoft toolset (which now includes CaseMap, TimeMap, TextMap, NoteMap, and DepPrep). I’ve never understood why it hasn’t caught on, not only among lawyers, but in law-enforcement and intelligence agencies). TimeMap by itself is a treasure – allows you to input events bywhatever chronologcal measure you have available (a date,  a range, a “no later than” or “no earlier than”) and produces graphic chronologies. I don’t know any other software that does this, with the possible exception of the MIT SIMILE tool, which I think is brilliant – but haven’t yet mastered.

I’ve been touting this software for years, and I paid, if memory serves, about $1K for my single-user license. And while I’m normally a proponent of free and open-source tools, this was money well-spent. I feel obliged to add the caveat that, in the interim, the firm has been acquired by Lexis-Nexis, they’ve gone through several versions that I missed (I own, love and use CaseMap 4 – but I’m going to test the current version, 8.5 for my current project), and the website doesn’t prominently note prices. (Or they’re there and I missed them).

But I’m optimistic based on my first looks, and will try to post about the current version of the CaseMap suite in the near future.